Last Updated: November 18, 2025
What We Collect
We collect:
- Your email address when you sign up for our waitlist
- Anonymous, cookieless analytics data when you visit our website
Why We Collect It
Email: To notify you when ToWhom.ai launches and send occasional updates about our progress.
Analytics: To understand how visitors use our website and improve the user experience.
Legal Basis:
- Email: Your consent when you sign up
- Analytics: Our legitimate interest in understanding and improving our service
Where We Store It
Email: Your email is stored with Loops.so, our email service provider. Loops.so is based in the United States and complies with the EU-U.S. Data Privacy Framework for GDPR compliance.
Analytics: Anonymous analytics data is processed by PostHog in the EU region without using cookies or persistent identifiers.
Retention:
- Email: Until you unsubscribe, then deleted within 30 days
- Analytics: Anonymized data retained indefinitely (cannot be linked to individuals)
Email Communications
When you sign up for our waitlist or create an account, we collect your email address to send you:
- Product updates and feature announcements
- Tips and insights about job searching
- Important account notifications
Marketing emails:
- Sent via Loops.so
- From: hey@towhom.ai (via hey.towhom.ai subdomain)
- Reply-To: hello@towhom.ai
Tracking:
- We track email opens (using invisible pixels)
- Email opens are tracked when your email client loads a small image from our provider
- We add UTM parameters to links for analytics
- We do NOT use click tracking (no link redirects)
Your rights:
- Unsubscribe anytime (link in every email footer)
- One-click unsubscribe via email header
- We delete your data within 30 days of unsubscribe
Third parties:
- Loops.so (email service provider, US-based) - Privacy Policy | Data Processing Agreement
- Complies with EU-U.S. Data Privacy Framework
- Uses Standard Contractual Clauses for international data transfers
- PostHog (analytics, EU region) - Privacy Policy
Analytics & Cookies
No Cookies: We do not use cookies on our website.
Anonymous Analytics: We use PostHog (EU region) in cookieless mode to collect anonymous analytics data including:
- Pages visited
- Browser type and version
- Device type (desktop/mobile)
- Approximate location (country level)
- How you found us (e.g., search engine, social media, direct visit)
Privacy-Preserving: Our analytics setup:
- Does NOT use cookies or persistent tracking
- Does NOT track users across days or sessions
- Does NOT collect personally identifiable information
- Uses daily-rotating anonymous identifiers for maximum privacy
- IP Address Handling: Your IP address is temporarily used (along with user agent, hostname, and a daily-rotating salt) to generate an anonymous identifier. The IP address is immediately discarded after generating the identifier and is never stored or logged. Because the salt changes daily, the same person appears as a different user each day, preventing long-term tracking while allowing approximate location (country-level) for analytics.
PostHog: Privacy Policy: https://posthog.com/privacy
Your Rights
You can:
- Unsubscribe anytime (link in every email)
- Request we delete your email: privacy@towhom.ai
- Ask what data we have: privacy@towhom.ai
We’ll respond within 30 days.
Who We Are
ToWhom.ai is operated by Dmitrii Kharlamov, based in Berlin, Germany.
Contact: hello@towhom.ai
Your Data is Safe
We will never:
- Sell your email
- Share it with third parties (except Loops.so for sending emails)
- Spam you (max 1 email per week, usually less)
GDPR Compliance
You have rights under GDPR:
- Access your data
- Correct your data
- Delete your data
- Object to processing
Email privacy@towhom.ai to exercise these rights.
Supervisory Authority: If you have concerns, you can contact: Berliner Beauftragte für Datenschutz und Informationsfreiheit Website: https://www.datenschutz-berlin.de